Required Duties:
Ticketing:
- The successful candidate will be the main contact person for internal ticket requests for sporting and other events.
- Communicate with contacts at affiliated companies and to reserve seats for events.
- Check daily on legacy system for ticket requests from EE’s.
- Assign seats for events.
- Process payments as necessary.
- Communicate with box office regarding tickets, will call, etc.
- Create paring lists and guest lists for each game or event.
- Communicate via email or phone confirmations and distribute tickets as needed.
- Spearhead internal ticket requests for special events.
Bookkeeping:
- Routine bookkeeping tasks for personal and business accounts. (Write checks, reconciling bank accounts)
- Compile personal tax information for accountants
- Keep track of contributions
- Reporting for payroll related purposes
General Duties:
- First point of contact for President’s office, answer phones and direct accordingly
- Maintaining Outlook Calendar
- Making intricate travel plans
- Creating up to date and precise travel itinerary
- Prepare materials as needed for board meetings
- Communicate with attorney’s on ongoing basis and secure signatures or information as needed
- Schedule and set up meetings as needed
- Other duties as assigned
Qualifications:
- Bachelor’s degree-10 years-experience administrative experience and 5 years-experience as an Executive Assistant in a complex environment
- Capable of managing and protecting confidential information
- Willingness to sign and adhere to a confidentiality agreement
- Outstanding written and verbal communication skills
- Ability to quickly learn and become proficient at legacy and other software programs
- Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
- Proficient in Microsoft Office
- The ability to work independently and as an integral member of various teams
Physical Demands of Job:
- Frequent hand motion with answering and dialing phones, computer and 10-key work;
- Occasional carrying and lifting of 15 pounds to perform various office duties as assigned
- Occasional immediate reaching to perform various office duties as assigned
- Minimal overhead reaching to perform various office duties as assigned
- Frequent standing for short amounts of time to perform various office duties
- Occasional walking for short amounts of time to perform various office duties
- Frequent sitting for long periods of time at desk or workstation
- Use of other small office machines to perform various office duties as assigned
- Minimal squatting or bending to perform various office duties as assigned
More Information
- Address 680 N. Lake Shore Drive
- Salary Offer Based on Experience
- Seniority Level Junior
- Company Wirtz Corporation