Executive Administrative Assistant

Required Duties:

Ticketing:  

  • The successful candidate will be the main contact person for internal ticket requests for sporting and other events.
  • Communicate with contacts at affiliated companies and to reserve seats for events.
  • Check daily on legacy system for ticket requests from EE’s.
  • Assign seats for events.
  • Process payments as necessary.
  • Communicate with box office regarding tickets, will call, etc.
  • Create paring lists and guest lists for each game or event.
  • Communicate via email or phone confirmations and distribute tickets as needed.
  • Spearhead internal ticket requests for special events.

Bookkeeping:  

  • Routine bookkeeping tasks for personal and business accounts. (Write checks, reconciling bank accounts)
  • Compile personal tax information for accountants
  • Keep track of contributions
  • Reporting for payroll related purposes

General Duties:  

  • First point of contact for President’s office, answer phones and direct accordingly
  • Maintaining Outlook Calendar
  • Making intricate travel plans
  • Creating up to date and precise travel itinerary
  • Prepare materials as needed for board meetings
  • Communicate with attorney’s on ongoing basis and secure signatures or information as needed
  • Schedule and set up meetings as needed
  • Other duties as assigned

 

Qualifications:

  • Bachelor’s degree-10 years-experience administrative experience and 5 years-experience as an Executive Assistant in a complex environment
  • Capable of managing and protecting confidential information
  • Willingness to sign and adhere to a confidentiality agreement
  • Outstanding written and verbal communication skills
  • Ability to quickly learn and become proficient at legacy and other software programs
  • Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
  • Proficient in Microsoft Office
  • The ability to work independently and as an integral member of various teams

 

Physical Demands of Job:

  • Frequent hand motion with answering and dialing phones, computer and 10-key work;
  • Occasional carrying and lifting of 15 pounds to perform various office duties as assigned
  • Occasional immediate reaching to perform various office duties as assigned
  • Minimal overhead reaching to perform various office duties as assigned
  • Frequent standing for short amounts of time to perform various office duties
  • Occasional walking for short amounts of time to perform various office duties
  • Frequent sitting for long periods of time at desk or workstation
  • Use of other small office machines to perform various office duties as assigned
  • Minimal squatting or bending to perform various office duties as assigned

More Information

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The Wirtz Corporation

680 N Lake Shore Drive
Suite 1900
Chicago, IL 60611
One Wirtz Recruiting